Job description

EMAIL CV TO: careersbymakkah@gmail.com with position as subject title

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We are seeking a highly organized and efficient Administrative Assistant to join our Hospitality Consulting team based in Riyadh. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and assist in the delivery of top-notch consulting services to our clients in the hospitality industry.

Responsibilities:

Administrative Support:

Manage and maintain executives' schedules, appointments, and travel arrangements.

Handle incoming and outgoing correspondence, including emails, letters, and phone calls.

Prepare reports, presentations, and other documents as requested by team members.

Maintain electronic and hard copy filing systems.

Assist in the organization of meetings, conferences, and events.

Coordinate logistics for meetings, including room bookings and catering arrangements.

Assist in the preparation of meeting agendas and take meeting minutes when required.

Order and maintain office supplies and equipment.

Client Support:

Act as the primary point of contact for client inquiries, providing exceptional customer service.

Assist in the coordination of client meetings and ensure all necessary materials are prepared in advance.

Follow up with clients to gather required information and documents for consulting projects.

Maintain client databases and ensure accurate and up-to-date records.

Project Assistance:

Provide administrative support to consulting projects, including data entry, document formatting, and file management.

Assist consultants with research tasks and data collection as needed.

Coordinate with internal teams to ensure project deadlines are met.

Assist in the preparation of project proposals and presentations.

Office Management:

Ensure the office is well-maintained and organized at all times.

Coordinate with building management for any maintenance or repair needs.

Assist in the onboarding process for new employees, including setting up workstations and providing necessary equipment.

Maintain confidentiality of sensitive information and documents.

Requirements:

Bachelor's degree in business administration or related field preferred.

Proven experience as an administrative assistant or office administrator.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work effectively both independently and as part of a team.

Knowledge of the hospitality industry is a plus.