Job description

We are urgently looking for Document Controller (01 Year Contract/ Indians, Freelancers with Ajeer/Chamber Agreement, 5 Year Minimum Saudi Exprnce Required in the same field)

The well experienced candidates can be contacted with below number:-

Mob/Whatspp # 0534425085

Mail = jubailrequirements@gmail.com

The candidates should have the following,

1. Purpose

To manage, control, and maintain all technical and non-technical documents related to Client’s operations and projects, ensuring accuracy, compliance, and timely retrieval in accordance with company policies and international standards.

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2. Responsibilities

• Develop and maintain document control systems, procedures, and guidelines for the efficient handling of project documentation.

• Receive, log, track, and distribute incoming and outgoing project documents including engineering drawings, technical documents, submittals, RFIs, and correspondence.

• Ensure proper documentation practices including version control, naming conventions, and document coding.

• Manage access and control of documentation via Electronic Document Management Systems (EDMS) or other document control platforms.

• Coordinate with internal departments (engineering, procurement, quality, HSE, etc.) and external stakeholders (consultants, contractors, and clients) to ensure timely document submission and approval.

• Monitor document workflows and highlight overdue documents for follow-up.

• Archive physical and electronic documents in accordance with retention policies.

• Prepare and maintain document status reports and ensure document registers are up to date.

• Train staff on document control systems and processes as required.

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3. Deliverables

• Updated and maintained Document Control Register (DCR) and logs.

• Document control procedure manual (if applicable).

• Weekly and monthly document tracking reports.

• Structured electronic and hard copy filing system.

• Audit-ready document management system for QA/QC and compliance checks.

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4. Required Skills and Qualifications

• Diploma or bachelor’s degree in business administration, Engineering, or related field.

• Proven experience (typically 3–5 years) as a document controller in a project-based environment (construction, engineering, or industrial sectors).

• Proficient in document control software (e.g., Aconex, EDMS, SharePoint) and MS Office Suite.

• Strong organizational, communication, and time management skills.

• Attention to detail and understanding of document versioning and confidentiality principles.