Job description

Job Summary:

o The Document Controller is responsible for providing reliable support in handling physical as well as system-based document control processes related to the company’s projects; establishing, maintaining, and enforcing document control processes and procedures to ensure effective management and organization of project documents within the company; and ensuring document classification, storage, distribution, security and compliance with regulatory and industry standards.

Woman Any Nationality for Senior Documents Controller Role?

? Key Duties and Responsibilities:

o As a senior project management practitioner, provide reliable support to Document Controllers and project teams in handling complex engineering projects, from the initial stages through to implementation and final close related to document control, which is an integral and very important element of project management.

o Ensure that the document control process is aligned with project management principles, processes, and methodologies, which are based on the company’s project management framework.

o Ensure the best project management practices are followed in the document control process and that the company’s strategic objectives are met.

o Assist Document Controllers and Project Management teams through an effective and system-based document control process and ensure confidentiality.

o Attend meetings and report to senior management regularly.

o Document Control and Archiving Management

o Provide effective and proactive assistance in managing the entire lifecycle of all project-related documents, ensuring that they are systematically organized, accurately categorized, and efficiently maintained at every stage of the project

o Assist in maintaining comprehensive document control procedures and protocols.

o Assist in developing and categorizing a comprehensive filing system that supports both electronic and physical documents and allows for easy retrieval, tracking, and reference of documents at any time

o Provide support in reviewing and updating the document management system to ensure that it reflects the project's ongoing progress and provides a reliable and up-to-date archive for future reference or auditing.

o Assist in handling document control-related communications in collaboration with all internal and external stakeholders

o Demonstrate strong planning skills that directly contribute to document control management's overall productivity, accuracy, improvement, and effectiveness.

o Assist in designing and implementing appropriate naming conventions, indexing, and archiving documents, and ensuring seamless access to them

o Assist in implementing revision control procedures to track document updates and versions accurately.

o Assist in implementing access control procedures for sensitive or confidential documents, ensuring only authorized individuals can view or edit them.

o Document Audit Management

o Provide support in conducting regular audits of document control procedures and systems to ensure compliance with project requirements and industry standards.

o Ensure that all documents comply with internal policies and project specifications.

o Assist in conducting periodic checks to ensure that documents are archived and disposed of according to company policies.

o Document Security and Confidentiality Management

o Strictly adhere to Document Control Group principles and protocols and ensure the confidentiality and integrity of sensitive documents by implementing appropriate security measures, such as access restrictions and encryption.

o Provide support in handling secure filing systems to prevent unauthorized access, alteration, or loss of important project documents.

Assist project managers and IT teams in ensuring that document security protocols are up to date and compliant.

o Document Database Management

Bilingual in Arabic and English

Women of any nationality can work in Jazan City.

contact information

M: +966 50 026 1862

Phone: +966 17 322 2522

Email: Emaaralomdahco.Jobs@outlook.sa