Job description

Document Controller is responsible for managing, controlling, and maintaining all project-related documentation throughout the project lifecycle. This role ensures that technical documents, drawings, correspondence, and records are processed, distributed, filed, and archived in accordance with company procedures, client requirements, and project specifications. The Document Controller supports project teams by maintaining accurate document control systems and ensuring timely document processing using Electronic Document Management Systems (EDMS).

Key Responsibilities:

• Manage and control all project documentation, ensuring compliance with company procedures, contractual requirements, and document control standards.

• Administer and maintain project documentation using Electronic Document Management Systems (EDMS), including Aconex, SharePoint, and other approved platforms.

• Generate, update, and maintain document registers, transmittal logs, document tracking logs, revision histories, and project document control reports.

• Receive, register, review, and organize client-issued documents while maintaining an accurate and structured filing system.

• Maintain electronic and hard copy records of all project documentation in accordance with document retention and archiving procedures.

• Process and issue project deliverables to clients through project-specific EDMS within scheduled submission timelines.

• Verify document numbering, revision status, naming conventions, formatting, and metadata to ensure compliance with internal procedures and contractual requirements.

• Coordinate with Project Managers, Project Engineers, Discipline Leads, and project team members to resolve document-related issues and ensure timely document submissions.

• Track document workflows, approvals, reviews, comments, and revisions to ensure proper document lifecycle management.

• Ensure all project records are securely stored, readily accessible, and distributed only to authorized personnel.

• Monitor document control activities to ensure compliance with quality management systems and internal control procedures.

• Maintain organized filing and archiving of both electronic and physical records for ongoing and completed projects.

• Prepare periodic document control reports and provide status updates to project management.

• Support project teams with document retrieval, audits, and record management activities.

• Perform other document control and project administration duties as assigned.

Qualifications Requirements:

• Bachelor’s degree in quality management, Engineering, Business Administration, or a related field.

Experience & Skill Requirements:

• Minimum of 5+ years of document control experience within the construction, engineering, or infrastructure industry.

• Proven experience managing technical documents, engineering drawings, and project records.

• Strong knowledge of Electronic Document Management Systems (EDMS), particularly Aconex and SharePoint.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational and document management skills.

• Strong understanding of document numbering systems, revision control, and transmittal processes.

• Excellent analytical, administrative, and record-keeping skills.

• High level of accuracy and attention to detail.

• Strong communication and interpersonal skills with the ability to coordinate effectively across multidisciplinary teams.

• Ability to prioritize workload, manage multiple tasks, and meet strict project deadlines.

send cvs to: 0540913945

Title: Document Controller Location: Qiddiya, Riyadh Nationality: Only INDIAN Availability: Immediately Salary: 6000 SAR total package Working Days: 6 days in a week Hours: 8+2